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Manufacturing and Distribution |
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Purchase Order Processing |
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Vendor Management |
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Set up an unlimited number of vendor records... The Vendors maintenance screens enable you to store information about companies and people from whom goods and services are purchased. The GBMS Front Office module requires that each requisition and purchase order be assigned a valid vendor ID. Additionally, GBMS lets you maintain an archive of inactive vendors without losing vendor history information. Detailed account information… Track vendor details, such as: · Name and address · All items assigned to the vendor, including the vendor's part number and pricing · Detailed purchase history information with read-only access to the purchase order and requisition maintenance screens · Terms of payment, account number and sales tax information · User-defined fields that capture desired information Primary and secondary contacts... Attach an unlimited number of contacts (primary and secondary) that can be queried and selected from during purchase order entry. Store detailed information for each contact person, including name, phone and fax numbers, as well as email address. User-defined notes… The vendor record’s Notes section lets you enter messages that can automatically display in screens, such as purchase order entry and receiving, and/or print on purchasing documents. The note fields include: ‘Purchase Notes,’ ‘Vendor Instructions,’ and ‘Receiving Notes.’ Vendor-specific pricing… Each record’s Pricing section lets you view, edit or add vendor part numbers, pricing, and order quantity information. The screen provides hyperlinks to the Items vendor pricing maintenance screen. Additions and edits made from the Vendors screen automatically update the corresponding item record. Detailed purchase history… View or edit the vendor’s detailed purchase history. The records can be filtered by date range, status and document type (requisition, purchase order, sub-contract PO, and vendor return). A hyperlink on each document ID takes you directly to the record. User privileges determine whether the record is opened as ‘read-only’ or in ‘edit’ mode. Vendor classification… Identify and group vendors according to ‘class’ with class-specific defaults and reporting options. Also, set up vendor types to further categorize vendors. Vendor types and classes are used for reference purposes and let you filter vendor reports. Vendor report… The Vendor List alphabetizes the vendors in your database. You can filter this report by zip code, state/province, vendor class, vendor type, status, 1099 type, and vendor ID. Efficiently share information with vendors… The POP module’s optional vendor portal feature extends the system to your vendor’s desktop via a browser-based interface with user configurable security and information access. The vendor portal facilitates an efficient means of sharing information with vendors, enabling them to proactively service your inventory requirements.
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Store detailed information for each vendor, such as address, status, and account number. Also, set up defaults for quick data entry on orders. |
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See GBMS in action... |
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To learn about the Vendor functionality’s step-by-step procedures, view the training videos. Training Videos
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Image 1: Vendors—General tab |
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Image 2: Vendors—Pricing tab |
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Store vendor part numbers, pricing and order quantity information. GBMS automatically updates the corresponding item record. |
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Image 3: Vendors—Purchase History tab |
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Conveniently use one screen to view or edit all the documents, orders and transactions associated with the vendor. On-screen hyperlinks let you drill down to document details. |
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