Purchase Order Processing

Manufacturing and Distribution

Quickly store detailed vendor information for each requisition and purchase order. On-screen hyperlinks let you easily select from applicable lists.

Overview

· Orders — Automatically or manually generate requisitions and purchase orders from sales orders for purchase-on-order items, with optional drop-ship specification to the customer’s shipping address. More...

· Receiving, Inspection & Put-away — Record and track manufacturer’s number as well as internal lot or serial number, with automatic generation of bar code labels. Automatically generate receiving documents and put-away and/or inspection advices. More...

· Vendor Returns — Automatically or manually issue vendor returns to receive credit from a vendor for purchased items. Ship goods back to a vendor that fail receiving inspection or that constitute over-stock. More...

· Vendor Management — Store and track information about companies and people from whom goods and services are purchased. Assign vendor ID’s to requisitions and purchase orders. More...

· On-The-Water Inventory Tracking — Record and track shipping information for items purchased and shipped from overseas via containers. More...

Features & Functions

· Requisition document

· Purchase Order document

· Purchase Document Listing report

· Purchase Document Listing (DETAIL) report

· Purchase Order Receipts (By Receipt Date) report

· Purchase Order Receipts (By Vendor) report

· Vendor Return document

· Standard purchasing or inventory reports to track OTW inventory by PO or transit warehouse

Documents & Reports

Store and track vendor part numbers as well as pricing and order quantity information. GBMS automatically updates the corresponding item record.

Image 2: Vendors—Pricing tab

Image 1: Purchase Order—General tab

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GBMS' Purchasing & Inventory modules work hand-in-hand to efficiently handle processing of vendor receipts. Advanced features include item-specific bar code labeling, receiving instructions, receiving inspection, vendor returns, vendor lot/serial information capture and tracking with user-defined lot/serial specific information capture, and consignment inventory management.

The optional vendor portal feature of GBMS Purchasing extends the system to your vendor's desktop via a browser-based interface with user configurable security and information access. The vendor portal facilitates an efficient means of sharing information with vendors, enabling them to proactively service your inventory requirements.

Image 3: PO Receiving from the DC

Efficiently perform receiving using a hand-held device.

See GBMS in action...

Watch this demo to learn more about GBMS’ POP features. View Demo

GBMS Purchasing encompasses key purchasing processes of distribution and manufacturing operations. The Purchase Order Processing (POP) module is fully integrated with the sales, manufacturing and inventory modules, and consists of the documents and data elements that trigger inventory transactions related to requisitions, purchase orders and vendor returns. Additional features include purchase-to-order of non-stock items, inventory replenishment, automatic purchasing of components for build-to-order, unlimited vendors by product with vendor ranking, and vendor-specific pricing by item. Configurable item buyer management allows buyer specification by warehouse, item category, item class, or item.

GBMS Purchasing provides a buyer's home page that quickly identifies primary focus areas, such as items below desired inventory levels, past-due purchase orders, requisition requests, open RFQs, automatic creation of purchase orders, and general task reminders. From the homepage a buyer can drill down to increased levels of detail without shuffling through paperwork or switching between programs to handle day-to-day purchasing activities.