Warehouse Management



As the heart of the GBMS system, the Warehouse Management System (WMS) encompasses all the day-to-day transactions that run a warehouse or distribution center, with fully integrated data collection technologies, such as bar code scanning, bar code printing, and wireless mobile data collection. This complete warehouse system includes picking, packing, put away, shipping, receiving, inspection, inventory analysis, inventory moves and adjustments, warehouse transfers, inventory counting, warehouse and location maintenance, on-the-water inventory tracking, as well as serial and lot tracking.

Access the WMS application from any web-enabled PC or a Radio Frequency (RF) hand-held device, simplifying implementation and upgrades. WMS can run as a stand-alone system, or integrate with other GBMS modules or third-party applications (e.g., existing ERP, Order Entry, Purchasing, and/or Financial systems).

Features & Functions

  • Picking, Packing & Shipping — Set up automatic pick generation based on specified criteria. Reduce time by picking and packing in one step. Utilize pack-and-ship features to automatically capture weight and serial numbers, as well as generate shipping documents, labels and reports.More...

  • Pick & Pack function — The Pick & Pack function (available on the data collection device) allows you to create shipment boxes as you pick items on a pick list.

  • Shipment Loading, Manifesting & Verification — Update packing and shipping information from the Shipments screen without needing to edit related orders. Capture container-specific carrier tracking numbers. Use the manifesting tool to combine multiple orders into one master shipment.

  • Shipment Consolidation — Shipment Consolidation is the process of combining several pick lists for a customer into one shipment.

  • Invoicing Options — For consolidated shipments, the system will generate either:
    • – One Invoice per Shipment,
    • – One Invoice per Order, or
    • – One Invoice per Pick List
    Depending on your selection, one or more invoices will be generated when you click the [Invoice] button in the shipping screen.

  • Receiving — Maximize accuracy with paperless receiving, using wireless (RF) hand-held scanners. Automatically print bar code labels during receiving. GBMS immediately updates related purchase orders and inventory levels as goods are received into the system.More...

  • Multi-PO Receiving — This feature processing Multiple POs (from the same vendor) in a single GBMS receiver.

  • Receiving Without a PO — System has ability to receive items without a PO. The system will automatically generate a PO when the first transaction is entered. Add an option (and system privilege) to automatically close the receipt or leave it open for later approval and closure.

  • Inspection — Flag items for inspection, which prompts GBMS to automatically generate an inspection advice when a receipt is closed. Goods are then moved from receiving to the inspection location. Along with recording pass/fail information, users can add notes for each line, which are archived.More...

  • Put Away — Specify whether to perform an automatic or manual put way transaction. Accurately put away items by scanning the item ID or location label, or applicable serial / lot information. Quick-scan container numbers for put away of pre-packaged items.More...

  • Inventory Adjustments — Use the main graphical user interface or a hand-held device to adjust inventory. Each adjustment requires specified reason codes, which are saved in an audit trail. Separate privileges protect the transaction.More...

  • Inventory Movement — Transfer inventory items between locations and/or warehouses without requiring related documents. The system generates a complete audit trail with the user ID and also date and time stamp. More...

  • Warehouse Transfers — Track inventory movement to remote warehouses, with complete pick, ship, receive, and put away information.

  • Physical Inventory & Cycle Counting — Use the Physical Inventory features to count an entire warehouse. Or, issue Cycle Counts by warehouse, zone, item category, and/or items that have not been counted in a specified number of days. Bar coded inventory count tickets maximize audit capabilities. There are two methods for cycle counting;
    1. The Geographic Method — Using the geographic method, workers start at one end of the warehouse and count a certain number of locations each day until they reach the other end of the building. Because each location is being checked, the Geographic Method facilitates finding misplaced or lost items. Using this method, it is recommended that each stocked item is counted at least 4 times per year.
    2. The Rank Method — The Rank Method directs that items with a large number dollars flowing through inventory be counted more frequently. Research shows that the more often a product is received or shipped, the less accurate its computer stock balances. This makes sense because every time someone goes to the bin is an opportunity for a mistake. The ranking is based on "Pareto's Law" which basically states that, in general, 80% of the results of any process are produced by 20% of the contributing factors. Applied to inventory, this means that 20% of inventory items are responsible for 80% of your stock sales, so we want to count these items more often.

  • Inventory Analysis — Use several convenient screens to analyze inventory in real-time. For example, quickly view summary and detail information about on-hand and available inventory levels. Also, easily look up inventory holds and transactions.

  • Serial & Lot Control — View complete history for each serial and lot number for every stage in the inventory lifecycle. Generate barcoded lot and serial labels.More...

  • Item Master — Define up to 11 different item configurations that control how items are treated in the system. The main item types are Build, Cost, Kit, Purchase, and Service. Define item categories to speed up data entry. Track both active and inactive items with detailed historical information. Utilize the Containerization feature to track items via a container 'license plate' that moves packaged items through inventory. More...

  • Warehouses — Define an unlimited amount of warehouses, zones and locations. Warehouse-specific flags provide directed or automatic put away process. Set up a flag to allow / restrict shipments from each warehouse. Print bar coded location labels on-demand. More...

  • On-The-Water Inventory Tracking — Set up transit warehouses to track on-the-water containers shipped from overseas. More...


2004 © Geneva Systems, Inc. All Rights Reserved


Image 1: Picking via the GBMS Data Collection program

To pick an item using a hand-held device, simply scan the barcoded location label, barcoded item label (with applicable lot / serial information), and quantity.


Image 2: Inventory Inquiry Screen

Use the Inventory Inquiry feature to access real-time inventory records for any GBMS warehouse and location.


Documents & Reports
  • Pick List
  • Orders Shipped Summary report
  • Shipping Charges by BOL report
  • Shipping Charges Summary report
  • Shipping Summary report
  • Manifest
  • Receiver
  • Receiving Summary report
  • Inspection Advice
  • Receiving Inspection Label
  • Inspection Label
  • Put Away Advice
  • Inventory Transactions report
  • Warehouse Transfer Order
  • Count Audit report
  • Count Sheet
  • Duplicate Container report
  • Location Count Summary report
  • Unknown Container report
  • Count Comparison report (Exceptions Only)
  • Count Summary report
  • Count Variance report (Summary/Detailed)
  • Count Variance By Dollar report (Detailed)
  • Uncounted Containers By Location report
  • Inventory Value report
  • Inventory By (Location, Lot, Item) report
  • Inventory By Lot/Serial report
  • Item list
  • Category list
Need More Information?
GBMS White Paper