Time and Attendance
 


Geneva Business Management Systems (GBMS)

Time and Attendance

Overview

GBMS Attendance uses the most advanced automated data collection technology and equipment to record employee timecard information. Replacing most of the manual record keeping associated with time clocks and punch cards, this computerized system maintains the flexibility to handle shift changes, sick leave, vacations, and other variable factors your company requires.

Employees are issued bar coded identification badges that can be printed with a photo using a laser printer or specialized badge printer. Employees scan their badges, and GBMS Attendance matches their scans with the user-defined attendance parameters. This module lets companies define an unlimited number of elements, including schedules, attendance rules, holidays, pay codes, and exception codes.

GBMS updates time and attendance information in real-time, providing up-to-the-minute information. Supervisors can query on who has not checked in for work, which employees are scheduled for vacations, which employees left early, and much more. The electronic timecard approval options let supervisors review and approve each employee's timecard with a simple click of the mouse. Or, they can enable the system to automatically approve employee attendance transactions based on the user-defined parameters. Users can access a complete history of employee punctuality and time card information on-line, allowing for easy access 24 hours a day.

Features & Functions


  • Employee Management— Manually or automatically generate work orders. Define work order details, such as BOM and routing, at the item level. Also, specify additional operation and scheduling information, including notes, warehouse, order priority, quantity to build, scheduled start and completion dates, etc. More...

  • Attendance Transactions — Generate employee attendance transactions from a data collection device or via the user interface. Attendance behavior is then immediately available for viewing, editing or reporting purposes. Automatically generate exceptions that may be approved or overridden by a supervisor. See Attendance Transactions In Action.

  • User-Defined Parameters — Set up each company, division, site, department, and employee with its own set of rules that control the attendance decision-making process. For example, define an unlimited number of schedules, attendance rules (e.g., overtime, meal deductions), exceptions, holidays, pay codes, and security levels.

  • Badge Printing —Use GBMS' Badge Picture Capture and printing utility to record employees' photos and copy them into their electronic records. You can then immediately print and issue bar-coded employee ID cards, which can be customized with the company name, logo, and "if found, please return to..." information.

  • Certification —Track basic certification, licensing, and training course completion. Record the employee's dates of completion, grades earned, and any expiration dates for each certificate / license awarded. Add custom fields to record additional information.

  • Access Control —Identify how many visitors and employees are on the company's premises at any time, and what areas they are allowed to enter. Create an unlimited number of access control profiles. Record on-premise and off-premise transactions.
 








Image 1: Employee Information-General tab
Store detailed information for each employee. For example, record the employee ID, name, job title, supervisor, company, and badge ID. Even display a picture of the employee! See Employee Maintenance In Action.

 


Image 2: Attendance Rules-Overtime tab
Easily set up how employees are paid overtime or doubletime. Set up overtime pay on a daily/weekly basis; or, define exactly what day and time span will be allotted for Regular, Overtime, and/or Doubletime pay.


Documents & Reports
  • Annual Summary— A 12-month calendar that displays earned exception points, and lists all non-working days (e.g., sick days, vacation days) accumulated by the employee

  • Approaching Overtime — Lists all employees who are within "x" numbers of earning overtime for a specified week

  • Banked Hours — Lists all accrued hours by pay code

  • Clock Transaction —Lists in detail all clock transactions, by employee, for a specified date range

  • Department Labor Distribution —Lists in detail all labor hours across departments

  • Department Transfer Hours —Lists hours where employees were clocked into non-home departments

  • Device Polling Summary —Lists the number of transactions polled from each device over a specified date range

  • Employees Not Checked IN —Lists all employees who should be clocked IN, but are not clocked IN

  • Exception and Absenteeism —A detailed listing, by employee, of all earned exceptions

  • Pay Code History —Lists all pay codes and hours accumulated by employee

  • Scheduled Pay —Lists all scheduled vacations and other scheduled non-working hours for days in the future

  • System Transaction Log —Displays a detailed log of every transaction processed by the system

  • Time Card —A detailed employee time card run for a specified date range

  • Time Card Batch —Summarizes employee time card report run for a specified date range

  • Unapproved Transaction —Lists in detail of all unapproved transactions

  • Weekly Coverage —Displays a headcount of all employees scheduled to work by shift

  • Attendance Rule Listing —Lists all Attendance Rules and the parameters defined within each rule

  • Department List —Lists all departments

  • Employee Master List —Lists all active employees

  • Employee Name Labels —Prints employee names on standard sized labels

  • Employee Phone List —Lists employees and their phone numbers (home, cell, pager, etc.)

  • Employees by Department —Lists all employees by department

  • Human Resources File —Lists all company and personal information by employee

  • Punch Status (IN/OUT) —Lists all employees who are either clocked IN or OUT

  • Schedule Listing —Lists in detail all schedules, including scheduled start and stop times, meal breaks, and assigned employees

  • Team Listing —Lists all teams

  • Course Listing —Lists all training and certification courses

  • Employee Certification —Lists all certifications and licenses held by each employee

  • Access Log —Displays a detailed log of all Access Control transactions

  • On-Premise —Lists all employees who are on the premise

  • Profile Listing —Lists in detail all Access Control profiles as well as the employees who are assigned to each profile

 

2004 © Geneva Systems, Inc. All Rights Reserved